Switch to Home tab in Word, find the Numbering button. It’s just that sometimes we want to do things our own way. If you have a document with several sections and automated table/figure captions and x-refs to these, you might wonder how you can update these numbers etc. 4. Word displays the Set Numbering Value dialog box. "X" is a number that is auto-generated by Microsoft Word, which is "X + 1" of the previous figure. In the following pop up window, we notice the default caption is “Table 1”. Step 3. But the number in the text is not change. 3. Update Table Numbers Automatically via AutoCaption. Move your cursor to the first table, which you want to associate with an automated caption. to reflect any changes you make, such as… Then remove the number list you have inserted in the step 2. Notice that, the original figure 1 is now figure 2. Each of the figures has been labeled with a caption "Figure X: ____" using the "Insert Caption" feature under "References". Open your Microsoft Word file. Click “Insert Caption” in the list. As the Matrix franchise taught us, sometimes computers are a bit too clever for their own good.This isn’t to say we don’t appreciate Microsoft Word’s automatic numbering system: it’s certainly a time saver. Here, you’re able to update the entire table or only the page numbers. Right-click the number in the first cell and then choose Set Numbering Value from the resulting Context menu. , see screenshot: Step 4. This will update all fields automatically. 1. During editing, however, the caption and note numbers can change, as can page numbering. Place the cursor on a blank place of the document and click Home > Multilevel List, then select the number list you need, in this example, I select the number. Following is a short cut. But if you have several hundreds of pages this is a tedious . Save. And then right-click on the place arrow point to. You don't need to make any changes to a table of figures, as it will update automatically as necessary. Normally if you highlight the figure number and right click and select update field will update the figure to the correct sequence. NOTE: You must be using automated caption numbering, Word's heading styles (mostly), and automated cross-references (x-refs) for these steps to work. 2. If you’ve stopped the auto numbering in your Word document and still want to add numbered list to paragraphs, you can active numbering manually. Instead of searching and replacing all the figure numbers in the text, click "Edit" -> "Select All" (or, Ctrl + A), which select the entire document, then, press "F9". 3. Once the table of figures is selected, head over to the “References” tab and click “Update Table.” Alternatively, you can press F9. If you use the Caption feature, Word will keep the figure numbers sequential even if you move content around and … Select the option that works best for you and then click “OK.” Now, the “Update Table of Figures” dialogue box will appear. Press the 'CTRL' and 'a' keys simultaneously to highlight all of the text in your document. How to Override Figure and Table Numbering in MS Word. Select the whole document (Press CTRL+A) 2. Add or remove figures if necessary. You can either click it directly or click the small arrow to expand the menu, and choose a numbering format in the list. The problem that I am facing right now is that when a figure is removed, Microsoft Word doesn't automatically reupdate "X". This updates all the figure number automatically. Click the Numbering tab, in the Paragraph group. In a business or academic Word document, you might have many pictures or other illustrations, and you might want to refer to them numerically. 4. Do the same to the second table. 1. 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